Control Tower v22.0.0 - Operations Guide
P.O. Dispatch - Grouped |
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The purpose of the grouped P.O dispatch function is to allow the user to create T.O based on P.O confirmations or to ship out the goods, which the supplier has delivered (based on the P.O issued by the Client).
Menu Navigation: Purchase Order > P.O Dispatch-Grouped
1.Select P.O Dispatch - Grouped.
2.Enter/Select search criteria, click [Search] to find P.O’s based on search criteria.
Field Description
Field Name |
Authorization |
Description |
Customer |
Mandatory |
Customer flows based on workflow, click on the search icon to select customer. |
Supplier |
Mandatory |
Shipper flows based on workflow, select supplier from the drop down menu. |
Consignee |
Optional |
Select consignee from the drop-down menu. |
Req. ETD |
Optional |
Click the calendar icon to select the date. The system allows users to enter both date and time manually. The system displays the default text message in the field as DDMMYYYY HHMM for fields where the user is allowed to enter both date & time manually. Note: •Space should be added between date & time. •If the user adds date & time without space in between, it alerts a user with a message 'Invalid Date and Time format entered'. •If the user adds the only date without time, the system needs to default time as 00:00. |
Goods Ready Date |
Optional |
Goods ready date. |
Origin |
Optional |
Enter origin or click on the search icon to select origin. |
Destination |
Optional |
Enter Destination or click on the search icon to select the destination. |
Commodity |
Optional |
Enter commodity or click on the search icon to select the commodity. |
Transaction Type |
Optional |
Select transaction type from the drop-down menu. |
Mode of Transport |
Optional |
Select MOT from the drop-down menu. |
Business Unit |
Optional |
Select business unit from the drop-down menu. |
3.Click [Search] a screen appears with list of P.O confirmations, which are ready to transport.
4.All P.O confirmation records having same criteria (Shipper, Consignee, Origin, Destination etc.) falls under one group.
5.Select the row by ticking the check box, and check the SELECT check box to select all available P.O confirmations to create T.O.
6.The user can also check (tick) the individual P.O confirmation item from different groups to create T.O.
It displays Total Weight and total volume of Selected and Un-selected PO confirmations in the header screen.
| By default, it displays 'Selected' total as '0' and 'Un-Selected' total with value based on the available confirmations. |
| When the orders are selected using the check box, then the weight and volume for the selected orders are calculated and the total appears in selected total. This calculation helps the user to validate the weight and volume of shipments and plan the container accordingly. |
7.Select the required PO and click [Create Transport Order] to navigate to creating TO screen.
8.Click [Back to Selection] to navigate back to Grouped P.O Dispatch search screen.
If the user selects multiple PO’s having different clients, the alert message appears as “Multiple Clients not allowed”.
If the user selects multiple PO’s having different origin and destination locations and clicks [Create Transport Order], the Transport Order Dispatch screen appears.
The field description for Transport Order Dispatch screen is in the table below.
Field Name |
Authorization |
Description |
POL |
Mandatory |
Enter POL or select POL from list. POL for selected P.O cone’s’s should be unique. |
POD |
Mandatory |
Enter POD or select POD from list. POD for selected P.O conf’s should be unique. |
MOT |
Mandatory |
Select MOT from the drop-down menu. MOT for selected P.O conf’s should be unique. |
a.Click [Create Transport Order] to display the TO screen.
b.When a T.O is created based on multiple confirmations (P.O. Dispatch Grouped or Un-Grouped) which are related to a single P.O, all the header parties of the PO are transferred to T.O header parties.
c.The P.O references, P.O Remarks, TOD, Locations, allocation of the workflow and allocation of Milestones created in P.O are transferred to T.O.
d.After creating all T.O Items for the selected P.O Confirmation(s), the cargo details of the T.O are re-calculated.
e.The user can follow the same process described above in “Continue without Selection” to create a T.O.
Note:
The PartialPODispatch system function helps the user to dispatch the confirmed P.O’s.
The user can configure a response button (Partial Confirm) and associate the PartialPODispatch system function in the Dynamic
Screen to convert the confirmed P.O's to T.O.
When a user clicks on "Partial Confirm" response button, a new T.O will be created consisting of line items for "Partial Confirmation" against a single P.O with or without multiple line items.
The system considers P.O line items with status marked as Confirmed, Partially Confirmed and Confirmed in Excess for Partial Confirmation.
The system Ignores P.O line items with status marked as Delivered and Pending.
The system considers status Confirmed in Excess and Lack when the system parameter PO_Status_Include_Deviation is set to Y.
T.O’s which are generated out of Partial Confirmation are related/attached to parent P.O. The P.O/T.O information is displayed in the following screens.
▪P.O Header > Attached to > all newly created Partial P.O based T.Os.
▪T.O Header > Attached to> Parent P.O will be listed.
▪T.O Items / P.O Items > newly created T.O/P.O will be listed in related T.O/P.O section in item details pop up.
