The purpose of the P.O dispatch function is to allow the user to create T.O based on individual P.O confirmations or to ship out the goods, which the supplier has delivered (based on the P.O issued by the Client).  
 

Menu Navigation: Purchase Order > P.O Dispatch

1.Search screen appears to search any specific item.

2.Upon entering the search criteria and clicking [SEARCH], the individual list appears.

3.It displays Total Weight and total volume of Selected and Un-selected PO confirmations in the Header Screen.  

4.By default, the system displays 'Selected' total as '0' and 'Un-Selected' total with value based on the available confirmations.

5.When the orders are selected using the check box, then the weight and volume for the selected orders are calculated and the total appears in selected total. This calculation helps the user to validate the weight and volume of shipments and plan the container accordingly.

6.Select the required PO and click [Create Transport Order] to navigate to creating TO screen.

7.Click [Back to Selection] to go back to the search criteria page.

8.The P.O. Dispatch screen displays [Consolidate and create T.O] which will consolidate the P.O. Item confirmations and dispatch them into a single T.O. item.

9.The consolidation of P.O. to T.O. in Dispatch screen is displayed only when the configuration "Allow Consolidation of P.O. Confs into a Single T.O. Item" at the Company Relation to the logged in Role is set to Yes.

Note:

•If the user selects two or more P.O. Confirmations which has multiple clients, then the system displays an error "Cannot have multiple clients".

•The [Consolidate and create T.O] button will be role based and Object Permissions are applied for this button.

•The system validates with a message "Please select more than one P.O. Confirmation to consolidate" to consolidate two or more P.O. confirmations.

•The Quantity, No of Packages, Weight, Length, Width, Height, Value, Volume and Qty per Package will be summed up while accumulating and will be defaulted in the Transport Order Dispatch pop-up window when confirmations against multiple P.O.'s are selected. The user can modify the values and the units as well.

•The attached PO's will have the references of all the P.O.'s whose P.O. Confirmations are selected in the P.O. Dispatch screen. The same will be reflected in the T.O. Sub Items in the T.O.Item screen.